Job Opportunity: Communications Assistant

Job Title: Communications Assistant

Organization Description:

PKP is a multi-university initiative developing (free) open source software and conducting research to improve the quality and reach of scholarly publishing. PKP’s various website platforms, including Open Journal Systems, Open Conference Systems, and Open Monograph Press, guide users through the editorial workflow of scholarly publishing, including submission, review, editing, publishing and indexing. Thousands of faculty members around the world are now using the software to publish independent journals on a peer-reviewed and open access basis, greatly increasing the public and global contribution of research and scholarship.

The Project currently employs over a dozen developers, librarians and library staff at Simon Fraser University, Stanford University, and elsewhere in the world. Most are active academically as students and/or as scholars. There is no physical PKP “office”: while most PKP associates live in Vancouver, others live in New Brunswick, Ontario, the US, Brazil, and elsewhere. As with other open source software initiatives, community collaboration is at the forefront of the PKP development model, and the PKP user community continues to grow and influence application development.

PKP works with several stakeholders, including sustainers, donor, and development partners who provide financial support; software developers and programmers who contribute to the ongoing development of open source software; and strategic partners who consult with PKP on strategic goals.  

In addition to supporting free, open source software, PKP offers journal hosting to organizations from around the world, including university libraries, scholarly and scientific societies and associations, commercial publishers, non-profit organizations, and independent scholar-publishers. PKP hosts a bi-annual conference and provides support and documentation to users through PKP School and the PKP Documentation Hub.

The Communications Assistant will provide support for all communications activities in collaboration with the Associate Director, Community Engagement and Learning.



  • Create and design promotional material including posters, brochures, advertisements and other types of print and online media.
  • Implement communications strategies by analyzing the needs of various audiences from among PKP’s stakeholders, and write and distribute promotional materials and articles according to those needs.
  • In collaboration with management, develop a social media strategy and coordinate PKP communications on various social media sites (i.e. Facebook, Twitter, etc.)
  • Represent PKP, when required, at internal and external events, including planning, acquiring sponsorship, set-up, volunteer recruitment and management and tear-down/clean-up.
  • Assist in the ongoing development of the PKP websites, PKP School, and the PKP Documentation Hub.
  • Brainstorm, create, and implement evaluation mechanisms to determine the effectiveness of marketing and communication materials.



  • Familiarity with design software (such as InDesign, Photoshop, and Illustrator) and Content Management Systems such as WordPress.
  • Experience with professional social media management on behalf of an organization, preferably in a global context.
  • Experience with Microsoft Word, Powerpoint, and Excel.
  • Ability to interact comfortably with a variety of stakeholders (i.e. staff, senior administration, employers, faculty, media, students, etc.).
  • Astute attention to detail, with a keen ‘eye’ for design.
  • Ability to fine-tune writing and materials to the needs of specific audiences.
  • Ability to work independently, with a demonstrated ability to take initiative.
  • Excellent communication skills, including team-work, presentation, oral and written.
  • Excellent interpersonal and organizational skills, with a proven ability to multi-task effectively.
  • A degree in Communications / Marketing or another related field is desirable, as is knowledge or experience with academic libraries or scholarly publishing.


Working arrangements

This position offers a flexible working arrangement with the ability to work remotely. The chosen candidate should be highly motivated and able to work independently under limited supervision.

The position is full-time (35 hours / week), but part-time hours may be negotiable if preferred. The position is an initial 2-year contract, with the possibility of extension and with opportunities for advancement within the role.



$24 – $28 / hr CAD, depending on experience


Application process

Please apply with a resume, cover letter, and portfolio of design work no later than 4pm Pacific on October 19, 2018.

The Public Knowledge Project is committed to employment equity and encourages applications from qualified candidates of all genders, including visible minorities, persons of Aboriginal heritage, persons with disabilities, and LGBTQ-identified persons.