Getting Your Journal Indexed

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How to Get Indexed

Once you've set up your journal and started publishing, you'll want to ensure that readers will to be able to find it. This document details a few simple tips for helping your journal get discovered using tools within OJS, as well as a simple primer on some Google optimization.

Additionally, Kevin Stranack's article, Getting Found, Staying Found, Increasing Impact: Enhancing Readership and Preserving Content for OJS Journals, provides comprehensive information about the following aspects of making your journal more findable:

  • how to get indexed in...
    • commercial databases
    • open databases
    • search engines
  • libraries
  • communicating with the media
  • professional networks
  • impact
  • journal standards
  • staying found (preservation and access)

You can access that document here.

Basic Indexing and OJS

Description and Keywords

One of the principal ways in which websites are found and indexed is through meta tags. Meta tags are bits of HTML that are on your webpage that aren't visible to users but are visible to search engines and the bots they employ to crawl the web for content. OJS allows you to fill in relevant metadata for your journal to help you best describe your content for better findability.

If you are a Journal Manager you can go to:

Journal Manager > Setup > 1. Details

In Setup step 1.8, you can fill out description and keywords information that provides your site with important metadata that is crawled by search engines. Be as thorough as you can. There is also a Custom Tags field that can be used for special use terms that might be unique to your journal.

Google Webmaster Tools

Setting up a Google Webmaster Tools account will allow you to register your site for indexing (amongst other things). This is an optional step, but it does speed up the indexing process. Google will automatically detect "scholarly" article content once you have published it, and will add that to Google Scholar, so no other manual steps are required of you.

Please Note: Setting up Google Webmasters Tools will require a Google account. Additionally, if you use Google Analytics, the two services can be used together.

Keywords and Submissions

You can enable the inclusion of "Keywords" (and other indexing metadata) in setup Section 3.8: For Authors to Index Their Work.

Journal Manager > Setup > 3. Submissions

Keywords allow authors to add descriptive terms as metadata for their submissions. While this is an excellent way to help articles in your journal get indexed, editors will need to keep an eye on the author-submitted keywords to ensure that they are correct and relevant.

Further Information

See the PKP School's Becoming an Editor course for a module on getting indexed.