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OCS - Submissions Unassigned - date_submitted field empty

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OCS - Submissions Unassigned - date_submitted field empty

Postby sgis » Tue Apr 02, 2013 8:18 am

Hi,

I'm working on a OCS installation and when looking at unassigned submissions I'm unable to drilldown to the submission data as I get a 404 error. On investigation it appears these entries haven't been given a submitted date but when I force a date in via MySQL I can then access the submission.

It's not a major issue as I can obviously add it in via MySQL to access the submission however I wondered if anyone knows of a fix for this? It's only some submissions that this is happening on and I can't find out why some fail to add this date and some work.

Any advice would be great.

Cheers
Sam
sgis
 
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Re: OCS - Submissions Unassigned - date_submitted field empt

Postby asmecher » Tue Apr 02, 2013 11:32 am

Hi Sam,

What version of OCS are you using, and what submission method (abstract only, paper only, abstract then paper, or both together)?

Regards,
Alec Smecher
Public Knowledge Project Team
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Re: OCS - Submissions Unassigned - date_submitted field empt

Postby sgis » Thu Apr 11, 2013 1:24 am

Hi Alec

Thank you for your reply and sorry for my delayed reply, I must have missed the notification email.

It's version 2.3.5 and the submission method is set to "Abstract followed by proposal (2 rounds of review required; first for abstract, second for proposal)"

Cheers
Sam
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Re: OCS - Submissions Unassigned - date_submitted field empt

Postby asmecher » Thu Apr 11, 2013 8:23 am

Hi Sam,

Can you confirm whether these articles may have entered the second submission process (abstract accepted, waiting for submission) and not been completed by the author? Particularly if these submissions came in with a previous release of OCS that was subsequently upgraded, these may be orphaned in an incomplete state.

Regards,
Alec Smecher
Public Knowledge Project Team
asmecher
 
Posts: 7710
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Re: OCS - Submissions Unassigned - date_submitted field empt

Postby tshore » Wed Apr 17, 2013 6:04 pm

I also have this same problem.

None of them have had their abstract accepted. Most are untitled.

There was no upgrade from a previous version of OCS. OCS 2.3.5 was installed new for this conference.

In the meantime, my client wants to delete all of these incomplete submissions, but he has no way to do it. Help please.
tshore
 
Posts: 263
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Location: Hamilton, Ontario

Re: OCS - Submissions Unassigned - date_submitted field empt

Postby asmecher » Thu Apr 18, 2013 10:14 am

Hi Trudy/Sam,

Can you check the value of submission_progress in the papers table for these submissions? Are you using the two-step submission process (abstracts first, then on acceptance, papers are separately reviewed)?

Regards,
Alec Smecher
Public Knowledge Project Team
asmecher
 
Posts: 7710
Joined: Wed Aug 10, 2005 12:56 pm

Re: OCS - Submissions Unassigned - date_submitted field empt

Postby tshore » Thu Apr 18, 2013 12:33 pm

Screen Shot 2013-04-18 at 3.27.27 PM.png
Values from papers table for incomplete submissions
Screen Shot 2013-04-18 at 3.27.27 PM.png (7.99 KiB) Viewed 942 times

Yes, we are using a two step submission process and we selected this from the very beginning when setting up our conference.

Screen Shot 2013-04-18 at 3.30.04 PM.png
From conference manager submission setup page
Screen Shot 2013-04-18 at 3.30.04 PM.png (12.58 KiB) Viewed 942 times

Any suggestions as to how I can get rid of these submissions quickly - without messing up anything in the DB - would be very much appreciated.
tshore
 
Posts: 263
Joined: Fri Nov 18, 2005 12:48 pm
Location: Hamilton, Ontario

Re: OCS - Submissions Unassigned - date_submitted field empt

Postby asmecher » Thu Apr 18, 2013 1:10 pm

Hi Trudy,

These will be submissions that have been sent back to the author for the paper submission process, and that the author has not subsequently completed. Try commenting out the following lines in classes/submission/trackDirector/SubmissionEditHandler.inc.php (approx. line 1860):
Code: Select all
} else if ($trackDirectorSubmission->getDateSubmitted() == null) {
                        $isValid = false;
This should allow you to view the submission's workflow pages, archive the submission, etc. I haven't tested this change, so please report back.

Regards,
Alec Smecher
Public Knowledge Project Team
asmecher
 
Posts: 7710
Joined: Wed Aug 10, 2005 12:56 pm

Re: OCS - Submissions Unassigned - date_submitted field empt

Postby tshore » Thu Apr 18, 2013 2:05 pm

These were not sent back to the authors, they were just never submitted. Most likely people checking out the submission process and then realizing that they didn't have all of the info they needed and/or decided not to submit an abstract after all.

The fix you sent me allowed my client to delete the incomplete submissions. Thank you.

A note, though, the file is under pages, not classes, so it should be:

pages/submission/trackDirector/SubmissionEditHandler.inc.php

Thanks Alec!

Will you post this as a bug?
tshore
 
Posts: 263
Joined: Fri Nov 18, 2005 12:48 pm
Location: Hamilton, Ontario

Re: OCS - Submissions Unassigned - date_submitted field empt

Postby asmecher » Fri Apr 19, 2013 9:20 am

Hi Trudy/Sam,

I've filed the above correction at http://pkp.sfu.ca/bugzilla/show_bug.cgi?id=8200 and added it to the recommended patches list for OCS 2.3.5.

Regards,
Alec Smecher
Public Knowledge Project Team
asmecher
 
Posts: 7710
Joined: Wed Aug 10, 2005 12:56 pm


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