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Conference Information links access

Are you a Director, Presenter, Reviewer or Conference Manager in need of help? Want to talk to us about workflow issues? This is your forum.

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This forum is meant for general questions about the usability of OCS from an everyday user's perspective: conference managers, presenters, and directors are welcome to post questions here, as are librarians and other support staff. We welcome general questions about the role of OCS and how the workflow works, as well as specific function- or user-related questions.

What to do if you have general, workflow or usability questions about OCS:

1. Read the documentation. We've written documentation to cover from OCS basics to system administration and code development, and we encourage you to read it.

2. take a look at the tutorials. We will continue to add tutorials covering OCS basics as time goes on.

3. Post a question. Questions are always welcome here, but if it's a technical question you should probably post to the OCS Technical Support subforum; if you have a development question, try the OCS Development subforum.

Conference Information links access

Postby jhenderson » Thu Mar 08, 2012 5:48 pm


I have a problem with access from the links in the 'Conference Information' section at the bottom of the scheduled conference home page. It correctly shows links for
* Call for Papers
* Accommodation
* Organizers and Partners

When I am logged in as Conference Organiser, all three links are accessible and take me to the relevant information.

However when I am not logged in, or when I am logged in as a different user, the information in CfP and Accommodation is no longer accessible. The links just re-load the conference home page.The Organizers and Partners information is accessible.

The settings for the things that seem relevant are:

Conference Site Management > Website Management: Step 1. About the Conference.
1.5 Access Policy: Selected: Provide open access to all visitors to the website.

Conference Site Management > Accommodation
No file. Text in accommodation description.

Conference Site Management > Scheduled Conference Setup: Step 2. Submissions
2.2 Text in Call for Papers edit box.

Conference Site Management > Conference Timeline and Information
* Website: Go Live March 07, 2012; Move to Conference Archive December 15, 2012.

* Website posting: the following are checked
** Include CFP in Conference Information listing
** Include Accommodation in Conference Information listing
** Include Supporters in Conference Information listing

* Delay Open Access – NOT checked

I believe we're using the current version of OCS.

I'd be very gratedul for any assistance.
Posts: 8
Joined: Thu Mar 08, 2012 5:38 pm

Re: Conference Information links access

Postby jhenderson » Wed Mar 28, 2012 7:32 am

Lots of reads but no replies.

It turns out that the administrator for this installation had not yet made the conference 'active'. Once he had done that, everything worked as expected.

There is a useful lesson here for conference managers about communication with administrators.
Posts: 8
Joined: Thu Mar 08, 2012 5:38 pm

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