Upload issues

[kellner]

The following problems occur when an article is submitted:

The file gets uploaded ok. In the final step of submission ("save ..."), however, I get errors of the type "duplicate entry ... for key 2".

I was able to determine that this has to do with the index article_file_article_id on the table "article_files": when I remove the index, the error goes away.

Before removing the index, I had tried to manually change the article file's article_id to a different number (say, 20). Then the submission could also be completed without the error message.

A further problem, or weird thing: All submissions show up twice in the submissions list after they were submitted. However, I just closed the Browser window and opened the site again, and the number of submissions was correct.

This is OJS 2.1, revision 0, build 1.

MySQL 4.1.10a, with all charsets set to utf8, php 5.0.5.

[asmecher]

Hi Kellner,

Strange; what is the value of your memory_limit in php.ini? Sometimes if it's set too low, PHP or Apache attempts to excute actions twice. 8M is the default, but OJS requires 12M or 16M.

Regards,
Alec Smecher
Open Journal Systems Team

[kellner]

The memory limit is set to 20M, so this can't be the reason, I guess.

[asmecher]

Hi Kellner,

Have you considered upgrading to the current release of OJS? I haven't encountered the situation you describe, so upgrading may not correct the problem, but it would be easier to debug if you were using the most recent release.

Regards,
Alec Smecher
Open Journal Systems Team

[kellner]

Being short on time at the moment, I was hoping to delay all sorts of upgrades a bit further, but if it's helpful, I'll do it sooner rather than later and let you know what happens. Thanks,

[yaliang]

Dear Alec and friends:

Excuse me, I got two problems with the submission file uploaded by the author.

First, if the author forgot to upload his/her paper during the submission process, how to solve this problem by the Journal Manager or Editor?

Second, if the author uploaded his/her paper as supplementary file (in step 4), not the submission file (in step 3), how to solve this error?

Please give me your comments. Thank you very much.

Best Regards,

Yaliang

[kstranac]

Hi Yaliang,

The best solution would be to ask the author to resubmit with the correct files, and delete the incorrect submission record. If you have a copy of the submission file, however, you could log yourself in as the Journal Manager, and then, from the list of users, login as the author, and do the resubmission for them.

Kevin Stranack
PKP Support

[yaliang]

Dear Kevin:

Yes, the problems were temporarily solved with resubmission. But I think these kinds of error might frequently happen in the future. If the Journal Manger can edit or reupload the file, it might save a lot of time and effort.
Could you add this function in the next release of OJS?

Best Regards,

Yaliang

[kellner]

Can you not already do this by declaring yourself, the editor, also as an author? When we switched to OJS and imported older submissions into our system, I submitted them myself and then in the process deleted myself from the author list and added the real author(s) instead.