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Inserting entries and files in the summary

Are you an Editor, Author, or Journal Manager in need of help? Want to talk to us about workflow issues? This is your forum.

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This forum is meant for general questions about the usability of OJS from an everyday user's perspective: journal managers, authors, and editors are welcome to post questions here, as are librarians and other support staff. We welcome general questions about the role of OJS and how the workflow works, as well as specific function- or user-related questions.

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Inserting entries and files in the summary

Postby mvmramos » Mon May 31, 2010 10:01 am

Hi,

The first edition of our journal is almost ready to be published. It contains all the papers that succeeded to go through the editorial process. When I click on "preview edition", I see them all there in the summary, as well as their abstracts and full PDF contents.

However, there are three extra PDF documents that I would like to insert in the summary, before the first section, but I don´t know how to accomplish this (counldn´t find "howto" in documentation nor in this forum). Before the articles section starts, I would like to insert (i) a list with team names, institutions, addresses, URLs etc, (ii) a presentation letter form the editors and (iii) a summary of the articles in the edition. Only then would come the first article of the first section. Each one of these three is a PDF file that should appear under an appropriate name in a designated place in the summary generated by OJS.

How can I manage to add this three PDF files to the edition? As I have seen so far, all I can add to an edition are the articles submited by the authors. Other journals however, manage to make it (example: http://revistas.pucsp.br/index.php/ReCE ... 72/showToc). How can I, as an editor, manager or layout editor, do this?

Thanks in advance.

Marcus.
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Re: Inserting entries and files in the summary

Postby jmacgreg » Tue Jun 08, 2010 9:30 am

Hi Marcus,

To replicate what the other journal has done, create a new Journal Section or two (you can do this under Journal Management -> Journal Sections). When you create the section, make sure to pay careful attention to the various configuration options -- you probably want such an "editorial"/administrative section to be submittable to only by editorial staff, and you may not want the section name to appear directly in the Table of Contents.

You'll have to submit articles normally (or by using the Quicksubmit plugin), but you can always use the Expedited Submission process.

Cheers,
James
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