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Corrections to Published Articles

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This forum is meant for general questions about the usability of OJS from an everyday user's perspective: journal managers, authors, and editors are welcome to post questions here, as are librarians and other support staff. We welcome general questions about the role of OJS and how the workflow works, as well as specific function- or user-related questions.

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Corrections to Published Articles

Postby jmadcock » Mon Mar 01, 2010 8:34 am

I have an author who after his paper was published told me he needed to make a correction to one piece of his data. I thought he could just write an addendum for the next issue but he wants me to add it to the one already published online as an addendum. How should this be handled? Thanks, Jim.
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Re: Corrections to Published Articles

Postby jmacgreg » Fri Mar 05, 2010 2:15 pm

Hi Jim,

That's an easy technical question, but maybe a more difficult policy question. Technically, you can do this in one of two ways:

1. Edit the galley. Log in as an Editor; from your Archives queue, find the submission and go to its Editing page. From there next to each galley you've uploaded you'll see an Edit link. Click that, and you'll be able to upload a new file to replace the old file. One caveat about doing it this way: unless you add text to the effect that this article has been updated since publication, your visitors won't know that it's been updated.

2. Replace the galley. Do the above, but instead of clicking the galley's Edit link, Delete the galley. You can then upload new galleys to replace those you have deleted. This will generate new final URLs to the galley, which may not be desirable especially if the galleys have already been linked to. This won't explicitly demonstrate that updates have been made, either, although expert users will notice that the galley ID has been incremented by 1, suggesting that it is not the first such galley.

Policy-wise, my suggestion would be to go with process 1, but add text at the top of the galley indicating that the file has been updated, and how. That way the author is happy, but folks know that the file has been modified.

Questions or comments welcome!

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