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Updating user data

Are you an Editor, Author, or Journal Manager in need of help? Want to talk to us about workflow issues? This is your forum.

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This forum is meant for general questions about the usability of OJS from an everyday user's perspective: journal managers, authors, and editors are welcome to post questions here, as are librarians and other support staff. We welcome general questions about the role of OJS and how the workflow works, as well as specific function- or user-related questions.

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Updating user data

Postby tansey » Wed Jun 29, 2005 9:53 pm

We set up an archive for our newly migrated journal that included previously published journal issues. When the archive was set up the metadata did not include emails for all the authors, which means that there are many of them, registered as users, for whom we have no emails. We added their email addresses into the metadata, on the assumption that this was the only way to modify the user profiles but it hasn't made any difference. We want to be able to email all the users in a mass mailing with an email that includes the fields that will reveal their usernames and passwords, but we can't do this at the moment.

Can you tell me how to update the user information for the users we have already entered? Is the only alternative to ask authors to set up a new username?

James
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Updating user info

Postby ramon » Wed Jul 06, 2005 5:10 pm

If you registered the authors, you have their passwords, so you may change their emails.

For co-authors, I don't think they are registered as users, only in the metadata, so it's not really important. If you registered them already, you will have to update their profile as users
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RE: Usersr

Postby tansey » Tue Jul 19, 2005 2:41 pm

Ramon

Thanks for your response. We don't have the passwords from the registration process and the co-authors do appear as users, which means that we have lots of empty fields. I hope the next version will allow us to modify metadata more effectively!

Thanks again though for you input.

James
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User registration

Postby ramon » Wed Jul 20, 2005 6:25 am

Tansey,

Unfortunately user registration is a major problem, for people are not careful. Moreover, the more control you add, the more difficult it becomes to develop and more difficult for users to use the system.

However, you may change the user's email in the database directly and then get the password with the recovery password mechanism provided by the software.

An other thing you may do is launch a general e-mail to all users, inviting them to keep their profile updated constantly, every month or so...
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profile

Postby tansey » Tue Aug 09, 2005 3:34 am

Ramon

I don't do the technical support on this journal (as you can probably tell). Are you just suggesting that we add the emails to the table stored in the database, rather than adding them through the interface?

Thanks

James
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User registration

Postby ramon » Thu Aug 11, 2005 2:14 pm

The only user that the editorial staff has no control of is the author (and reader).

So, if you add another email directly to the database, separated by a smi-colon, you can use the recover password method (you will still need their usernames)

You cannot change the author's profile using the interface, unless you log in as the author.
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Editing profiles

Postby asmecher » Thu Aug 11, 2005 4:19 pm

As the Journal Manager in OJS 2.x, try this:
- Go to "User Home"
- Select "Authors" from the Roles subheading
- Find the user whose profile you wish to edit, and click "Sign In As"
- On the right-hand sidebar, you will now appear to be signed in as that user. Click "My Profile"; edit and save the profile.
- Click "Sign Out as User" from the right-hand sidebar.
- Repeat the process as necessary.

Thanks,
Alec Smecher
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Postby kevin » Thu Aug 11, 2005 8:22 pm

Why go to that trouble when you can edit the user's profile right from within Journal Management?
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User profile

Postby ramon » Fri Aug 12, 2005 3:22 pm

Kevin,

I'm not sure about vrs2.0, but there are things the editor cannot change in 1.x.
Sometimes you need to change many at once, so it may make more sense to do it in the database instead...
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