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Hide supplementary files

Are you an Editor, Author, or Journal Manager in need of help? Want to talk to us about workflow issues? This is your forum.

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Hide supplementary files

Postby aleskl » Fri Nov 29, 2013 4:30 am

Hi,

we are using workflow when the authors uploads original files for images and text to be used in final galley preparation after the paper has been accepted for publication. For this purpose we "abuse" the supplementary files, as was discussed before: http://pkp.sfu.ca/support/forum/viewtopic.php?f=2&t=7441 and http://pkp.sfu.ca/support/forum/viewtopic.php?f=2&t=7960. Before publication of an issue, we delete these "fake" supplementary files, but we have to be careful to keep the true supplementary files.

In order to simplify the process, or make it safer (the deleting step is always scary to me) I would like to add an option to HIDE the supplementary file for public viewing, in addition to EDIT and DELETE actions for supplementary files. The HIDE option would label the supplementary file so that it won't be publicly displayed when the paper is published.

The place where this setting can be stored might be the "type" column in the `article_supplementary_files` table in the database, so that type can be eg. "Source files". The HIDE action would set the type to "Source files" and the author could already set the type to "Source files" when submitting a supplementary file. When displaying supplementary files when viewing article, these labeled with "Source files" would not be displayed.

I'll try to see if I could implement this, but first I'd like to receive some comments if that would be an acceptable workflow for authors and editors, and if that is possible to implement codewise.

Regards,
Ales
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Re: Hide supplementary files

Postby asmecher » Mon Dec 02, 2013 3:19 pm

Hi Ales,

That approach sounds quite doable to me. My only caveat is that when we move to OJS 3.0 (due for release in the first half of next year) we are doing away with the Supplementary Files entirely in favour of supporting submissions as sets of files rather than just a single file. I think this will facilitate the kind of workflow you're doing but you'll have to consider how to migrate content. (We're expecting to maintain the 2.4 line of releases for quite some time afterward, as OJS 3.0 will need some time to stabilize and people will need to come to their own migration plans over the course of the following year or two.)

Regards,
Alec Smecher
Public Knowledge Project Team
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Re: Hide supplementary files

Postby aleskl » Sun Dec 08, 2013 3:35 am

Thanks for the feedback!

The submission as a set of files is what would we need, I think, so that is really good news. But I'm afraid that we won't migrate very soon, I'll have to do some testing first.

Regards,
Ales
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Re: Hide supplementary files

Postby newbies » Fri Jul 04, 2014 4:58 pm

aleskl wrote:Hi,

The place where this setting can be stored might be the "type" column in the `article_supplementary_files` table in the database, so that type can be eg. "Source files". The HIDE action would set the type to "Source files" and the author could already set the type to "Source files" when submitting a supplementary file. When displaying supplementary files when viewing article, these labeled with "Source files" would not be displayed.

Ales

Hi Aleskl,

What you said is exactly what I want to achieve. I cannot wait for 3.0 and need to implement this in 2.4.x. Have you been able to achieve this. If yes, could you post the code and change to your table?

Thank you.
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Re: Hide supplementary files

Postby aleskl » Mon Jul 07, 2014 6:57 am

Hi newbies!

I haven't done any code changes to implement hiding of supplementary files. Instead, we instruct our authors to pack the original files in a single zip file and upload it as a supplementary file. After our layout editor generates the final galley PDF, I delete these supplementary files. It's manageable for us because very few papers in our journals use true supplementary files, so this kind of workflow is not so confusing. The problem would be if we had a lot of true supplementary material mixed with original files used for final publication layout.

Cheers,
Ales
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