I'm not 100% sure there is an actual problem, but another department within the library here, with whom I work closely and who has much more familiarity with the software, seem to be fairly certain we have come across a bug. So my purpose at the moment is more to confirm the intended behavior of the application (Support and Discussion forum rather than Technical Support).
The initial observed problem was that a registrant of the website (who had the "author" role) navigated to the "Presentations" link and was able to see a listing of presentations and authors. All submissions for our conference are currently classified as "unassigned". The registrant thought that because he could see this, his submission had been accepted. I was unable to reproduce the error (logged in as that user, there were no listings under the presentations link), but it did raise the issue of when and how the presentations should be displayed, and for which roles, etc.
succinct description of the question:
Which presentations (what classification - unassigned, in-review, accepted, etc) should be viewable from the Presentations link by the various roles?
Approximately 200 submissions, all classified as "unassigned".
submission materials (Conference Setup - Step 2.1 - Submission Process)
"Abstract follwed by presentation" - selected
"Post abstracts once the abstract review has been completed" - checked
current behavoir of presentations link:
Director and Track Director roles - lists all submissions (all 200 unassigned submissions)
Other roles - lists none
James, from your reply, would I be correct in thinking there is a problem since, even though no submissions have been assigned, the track director can see all 200 unassigned submissions?
As a related note, if I uncheck "Post abtracts once the abstract review has been completed", no roles can see any presentations from the Presentations link. It seems to be functioning as a "show everything" or "show nothing" option, regardless of the classification (unassigned, etc) of the submissions.
Any help would be greatly appreciated!
Patrick K. Étienne
Digital Library Development
Library and Information Center
Georgia Institute of Technology