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Change Conference Setup Problem

Are you a Director, Presenter, Reviewer or Conference Manager in need of help? Want to talk to us about workflow issues? This is your forum.

Moderators: jmacgreg, michael

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This forum is meant for general questions about the usability of OCS from an everyday user's perspective: conference managers, presenters, and directors are welcome to post questions here, as are librarians and other support staff. We welcome general questions about the role of OCS and how the workflow works, as well as specific function- or user-related questions.

What to do if you have general, workflow or usability questions about OCS:

1. Read the documentation. We've written documentation to cover from OCS basics to system administration and code development, and we encourage you to read it.

2. take a look at the tutorials. We will continue to add tutorials covering OCS basics as time goes on.

3. Post a question. Questions are always welcome here, but if it's a technical question you should probably post to the OCS Technical Support subforum; if you have a development question, try the OCS Development subforum.

Change Conference Setup Problem

Postby amrichardson » Wed Mar 11, 2009 8:45 am

I had set up a conference that accepted Abstracts only. I should have set it up for
Abstracts followed by Papers. We have already gone through the abstract review
process.

I then changed the conference type to "Abstracts followed by Papers" in Conference
Setup. But I do not have the "Invite Presentation" option under the abstract review page
only the "Accept Submission". I want to allow authors to move to the Paper upload
stage, but can't figure out how to do it. I suspect the problems are due to the fact
that I set up the conference incorrectly originally. Can someone help or have I messed
this up beyond recovery?

The conference is here http://eecs.evansville.edu/mescon

Thanks
Tony Richardson

p.s. Somehow one paper (the first one in the In Review list) has moved to the paper review
stage and under abstract review the director decision is "Invite Presentation". I do not have
this option under abstract review for any of the other papers. I do not know if something I
did to this particular paper caused this to happen or it just changed accidently somehow
because it is the first one in the list of papers.
amrichardson
 
Posts: 4
Joined: Wed Mar 11, 2009 6:49 am

Re: Change Conference Setup Problem

Postby jmacgreg » Thu Mar 12, 2009 10:28 am

Hi Tony,

See viewtopic.php?f=3&t=4093&p=15830#p15830 for details on changing previous submission types. It requires that you run a MySQL command -- you're right in that all previous submissions are filed against the 'submission materials' type they were submitted as, eg. Abstract Only, and so on. Since this has come up a few times now, I may file a report to address it in future versions; if I do so I'll post a link in this thread.

Cheers,
James
jmacgreg
 
Posts: 4190
Joined: Tue Feb 14, 2006 10:50 am

Re: Change Conference Setup Problem

Postby amrichardson » Wed Mar 18, 2009 11:35 am

Thanks James,
This fixed the problems I was having and allowed authors to then upload their
papers.

Tony Richardson
amrichardson
 
Posts: 4
Joined: Wed Mar 11, 2009 6:49 am


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