Step Two: Policies

Setup Step Two allows you to configure many different policy aspects of your journal: the journal's scope; review policy; author guidelines; and so on.

Focus and Scope of Journal

This form will add information to the About the Journal section of your journal web site, under its own Focus and Scope section.

Figure 4.12. Setup Step 2.1: Focus and Scope

Setup Step 2.1: Focus and Scope

Peer Review

The Peer Review section is split into different components:

  • Review Policy: This public policy will be visible on the About the Journal section. Whatever is entered here should clearly explain the kind of review process your journal undertakes.

    Figure 4.13. Setup Step 2.2: Peer Review

    Setup Step 2.2: Peer Review

  • Review Guidelines: These instructions will be available to reviewers at the time of review. They should be clear, detailed step-by-step instructions for your reviewers.

    Figure 4.14. Setup Step 2.2: Review Guidelines

    Setup Step 2.2: Review Guidelines

  • Review Process: This section allows you to choose the best method of peer- review for your journal. By default, the standard review process is selected, but you may prefer to bypass this internal OJS process, and rely on email attachments.

    Figure 4.15. Setup Step 2.2: Review Process

    Setup Step 2.2: Review Process

  • Review Options: OJS allows for the configuration of a number of review options, including how long reviewers have to complete their review; when to send reminders to reviewers; whether to use a rating system for reviewers (visible only to the editors); and one-click access for reviewers.

    One-click access allows editors to send reviewers an email message with a URL that goes directly to the review page for the article in question, without the need to create an account or login. This option is meant to reduce any technical barriers to reviewer participation, however it is somewhat insecure as anyone who might be able to guess the URL could navigate to the review page.

    The Blind Review option will add links to the Ensuring a Blind Review document to both Author and Reviewer pages. This document describes the importance of removing any identifying information in the submission file or review file, and describes how to do so in various ways.

    Figure 4.16. Setup Step 2.2: Review Options

    Setup Step 2.2: Review Options

Privacy Statement

The privacy statement will appear on the About the Journal section of your web site. Because you will be asking people to register with your journal and collecting their personal information, it is important to let them know of your policies in this regard.

Figure 4.17. Setup Step 2.3: Privacy Statement

Setup Step 2.3: Privacy Statement

Editor Decision

Check this box to add all co-authors to the include list when an Editor sends a Notify Author email.

Figure 4.18. Setup Step 2.4: Editor Decision

Setup Step 2.4: Editor Decision

Add Item to Appear in "About the Journal"

If you wish to add more information to the "About the Journal" section, this section allows you to enter content. Multiple entries are permitted, using the Add About Item button.

Figure 4.19. Setup Step 2.5: Add Item

Setup Step 2.5: Add Item

Journal Archiving

LOCKSS is an open source solution to archiving online journals. To ensure the preservation of your journal, follow the steps outlined in this section. OJS will even generate the email message to send to participating libraries.

Figure 4.20. Setup Step 2.6: Journal Archiving

Setup Step 2.6: Journal Archiving

Potential Reviewer Database

You can add a link to an external Reviewer database here. This will provide a quick reference source for Section Editors or Editors looking for potential new reviewers for the journal.

Figure 4.21. Setup Step 2.7: Potential Reviewer Database

Setup Step 2.7: Potential Reviewer Database